Your accounts should work for your whole team, not just one person.
From doing the accounts yourself to trusting that the accounts are right.
Growing businesses outgrow single-person finance long before they realise it. Cloudby gives your team a connected accounting system where everyone posts to their own area, and you stay in control of what hits the ledger.
One person handling every invoice, bill, and journal entry is not a finance function. It is a bottleneck.
When the business is small, one person doing all the accounting makes sense. Every entry goes through them, every document gets their attention, and the books stay clean because one pair of hands touches everything.
Then the business grows. Sales volume increases. Vendor bills multiply. Staff submit expense claims. Jobs close and invoices need raising. The same one person is still at the centre of all of it — except now the volume is five times what it was, and everything else is waiting on finance to catch up.
The natural answer is to distribute the work. But distributing posting access without the right controls creates a different problem — inconsistent classifications, entries to wrong accounts, errors that are hard to trace.
Cloudby is built for exactly this transition. Your team handles the volume. The system enforces the controls. You oversee what matters.
Every financial movement in your business, tracked and connected.
From the first sales invoice to the final bank reconciliation — every entry posts to the same ledger, every balance updates in real time, and every transaction leaves a traceable record.
The General Ledger
All four cycles feed into one source of truth. Every balance reflects the live position of your business.
A complete accounting system built for teams, not just individuals.
Multi-User Posting Environment
Sales, purchasing, and operations teams post directly into their own area of the system. Finance oversees the consolidated result rather than processing every entry themselves. The system enforces account classifications and period rules regardless of who is posting.
Centralised Posting Review
A supervisory review layer that queues every newly posted document into a single screen for the finance lead to verify. Spot misclassifications, review unusual entries, and maintain ledger quality across a high-volume posting environment without checking each module separately.
Immutable Audit Trail
Every posted transaction creates a permanent record. Corrections are made through dated reversals, not deletions. The full history of every document — who posted it, when, and what changed — is always intact and available for audit.
Period Locking and Controls
Financial periods can be closed and locked. Once locked, entries cannot be modified within that period without authorised override. Year-end audit adjustments are handled through a dedicated mechanism that preserves the sanctity of the locked period while satisfying auditor requirements.
Draft Visibility Before Posting
See the financial impact of pending documents before they are confirmed. Draft invoices, unposted bills, and pending journals are visible in AR and AP reports with an include-draft toggle. Understand what the numbers will look like before anything is committed to the ledger.
Advance Deposit Management
Track customer prepayments and vendor advance payments in a dedicated sub-ledger, separate from active trade balances. Apply deposits against future invoices systematically. Maintain clean balance sheet classification from the moment a prepayment is received.
Full Malaysian Compliance
E-invoicing integrated with LHDN MyInvois — real-time submission, bi-directional sync. SST handling built in. Statutory export files for EPF, SOCSO, EIS and LHDN generated automatically. EA forms and Form E produced as permanent, audit-ready records. MYR base currency. PDPA compliance.
Connected Across Your Operation
Sales invoices post to AR the moment they are confirmed. Purchase receipts trigger AP entries. Inventory adjustments affect the stock valuation ledger. Payroll batches stage statutory payables automatically. Every module that touches money posts here — one ledger, one source of truth.
For everyone who touches the numbers.
The one responsible for every entry being right
You are no longer the one doing every entry — you are the one responsible for every entry being right. Cloudby gives you the oversight tools to manage a distributed posting environment with confidence. Review what has been posted, lock periods when they are clean, and trace any entry back to its source without digging through separate systems.
The people doing the daily work
You raise invoices, post bills, and submit claims as part of your daily work. Cloudby puts the right tools in your hands without requiring accounting knowledge to use them. Document templates, automatic account mapping, and approval workflows mean your entries are correct before they reach the ledger.
Managing finance on behalf of clients
You manage finance on behalf of your clients and need a system that is structured enough to maintain quality and accessible enough to work in daily without friction. Cloudby supports external user access with controlled permissions — you operate within the system without requiring a full employee record.
Start with a complete accounting system. Expand as your operation grows.
All prices in MYR. Billed monthly. Pro-rated from your start date.
For small businesses and early-stage operations managing their full accounting cycle.
Up to 30 invoices / month- Full accounting cycle — general ledger, AR, AP
- Sales invoicing and credit notes
- Purchase bills and debit notes
- Bank reconciliation
- Period closure and financial statements
- Core reporting
For growing businesses with a team that posts across departments and needs expense and deposit management.
Up to 300 invoices / month- Everything in Starter
- Employee expense reimbursement workflow
- Director and employee pay on behalf processing
- Advance deposit management — customers and vendors
- Multi-stage approval for claims and reimbursements
For established businesses running finance as the backbone of a fully connected multi-department operation.
Up to 900 invoices / month- Everything in Growth
- Full multicurrency — spot rate, revaluation, auto-reversal
- Payroll integration — statutory payables staged automatically
- Fixed asset register, depreciation and disposal
- Centralised posting review for finance oversight
- LHDN e-invoicing — real-time MyInvois submission
- SST handling and statutory export files
Enterprise
For high-volume businesses, multi-entity group structures, or organisations with specific deployment or compliance requirements. Unlimited volume. Multi-entity consolidated reporting. Private cloud or on-premise deployment available.
See the full accounting cycle running in a real environment.
The Cloudby demo includes a pre-configured finance environment with live transactions, posted documents, and real financial statements. Explore it at your own pace — no signup required.