When the system says 47 units, there are 47 units.
Confidence in the number. Accuracy you can act on.
Real stock visibility across every item, every location, and every property that matters for your operation. Connected to your sales, purchasing, and finance so the number you see is always the number you can rely on.
A quantity count tells you how many. It does not tell you enough.
Most businesses start tracking inventory in a basic tool or spreadsheet. It works until it does not — until the actual stock diverges, until a sale is confirmed against stock that turns out to be reserved for something else, until a technician arrives on site without the right variant of a part because the system only tracks the part number, not the colour, the length, or the firmware version.
The deeper problem is not the tool. It is that most inventory tools were built to count. They were not built to describe. They track how many units exist but not what those units actually are, where they came from, what condition they are in, or which specific one belongs to which order or job.
For a business where the details of an item matter as much as the quantity — where the wrong variant, the wrong serial number, or the wrong batch means a failed delivery or a compliance problem — a simple quantity count is not enough.
From the moment stock arrives to the moment it leaves — and everything in between.
Every movement tracked, every property recorded, every financial impact available to your accounts without a separate reconciliation exercise.
Item Defined
Properties configured — unit of measure, costing method, tracking dimensions, reorder parameters
Stock Received
Quantities, serials, batch numbers, attributes and condition recorded at the point of arrival
Available for Reservation
Available quantity visible separately from reserved, in-transit and staging quantities at all times
Reserved Against Orders
Sales orders and service work orders draw from available stock. Reservation prevents double-allocation.
Consumed or Delivered
Movement recorded with full traceability — who moved it, where it went, what it cost
Stock Count Verified
Variances identified, reviewed and reconciled. Corrective entries generated automatically.
Finance Updated
Stock value available to finance — real-time or periodic, configured to suit your operation
Returns and Write-offs
Condition recorded, location updated. Write-off or return to supplier processed with financial adjustment.
Built for businesses where the details of stock matter as much as the quantity.
Stock Finder and Live Visibility
A live view of every SKU across every status — available, reserved, in-transit, and staging — at any moment. Filter by location, category, attribute, or any combination. The stock picture is always current, always accurate, and always searchable without running a separate report.
Multi-Attribute and Serial Tracking
Every SKU can carry the tracking dimensions your operation actually needs. Serial numbers for individual unit traceability. Batch and lot numbers for group traceability. Expiry dates for FEFO management. Custom attributes — colour, length, size, firmware version, or any property relevant to your product — tracked through every movement.
Stock Reservation and Release
Confirmed sales orders and service work orders reserve stock automatically. Reserved quantity is visible separately from available quantity so the team always knows what can be committed to new orders. When an order is cancelled or amended, reserved stock is released cleanly without manual adjustment.
Multi-Stage Goods Receiving
Stock only enters available inventory after it has passed through inspection and acceptance. Receive goods against a purchase order, verify quantities and condition, and confirm acceptance before stock becomes available for reservation or sale. Partial deliveries are handled across multiple receiving records tied to the same purchase order.
Stock Count and Variance Reconciliation
Run cycle counts on specific locations or item groups without shutting down operations. Variances between the system count and the physical count are reviewed and approved before corrective entries are generated. At Growth tier and above, blind counting is available — staff record what is physically present without seeing the system expectation, eliminating verification bias.
BOM and Stock Variation
For businesses assembling, kitting, or configuring products to order, the BOM engine handles multi-level bills of materials with flexible scaling. Stock variation allows complex product configurations to be managed cleanly from the sales order through to the warehouse pick list — without manual translation between what was sold and what needs to be picked.
Connected Supply Chain Execution
Purchase orders, sales orders, and inventory movements are linked. Stock coming in from a supplier flows through receiving into available inventory. Stock going out against a sales order flows through reservation and delivery. The purchasing team sees what needs ordering. The sales team sees what is available. One system, no bridging.
Finance Integration — Your Way
Inventory value is available to your accounting records without a separate reconciliation exercise. For businesses ready to configure full integration, stock movements post to the finance ledger automatically. For businesses that prefer periodic reconciliation, the data is always available when needed. The level of integration is a configuration choice, not a constraint.
For everyone who needs to know exactly what stock they have and where.
You need to trust the stock count without manually verifying it
You need to trust the stock count without manually verifying it. You need to know what is available before you commit to a customer. You need the financial value of your inventory to reflect reality without a monthly reconciliation exercise. Cloudby gives you a live, accurate picture of your stock that your team maintains through their daily work rather than a separate counting process.
Your stock is not simple
Your stock is not simple. Every item has properties that determine whether it is the right one for the job — serial number for warranty tracking, firmware version for compatibility, colour and length for customer specification. Cloudby tracks every dimension that matters so your team can find the right item, confirm it is available, and record its movement against the right job.
You live in the detail
Location accuracy, batch traceability, expiry management, cycle counting without operational disruption. Cloudby gives you the tools to maintain stock accuracy at the unit level — not as a periodic exercise but as a natural output of the receiving, movement, and fulfilment workflows your team runs every day.
Start with accurate stock control. Add the depth your operation needs.
All prices in MYR. Billed monthly. Pro-rated from your start date.
For small product businesses and service operations establishing reliable stock tracking for the first time.
Up to 100 active SKUs- Stock finder with live availability view
- Stock reservation and release against sales orders
- Stock adjustments, transfers and write-offs
- Multi-stage goods receiving against purchase orders
- Basic supply chain execution — purchase, inventory and sales connected
- Core finance for stock valuation and movement posting
For growing businesses managing a broader product range with traceability and attribute requirements.
Up to 500 active SKUs- Everything in Starter
- Serial number tracking per unit
- Multi-attribute tracking — colour, size, length, firmware version
- Batch and lot tracking with group traceability
- Expiry date tracking with FEFO management
- Blind stock counting for unbiased cycle counts
- Inventory health analysis — aging, slow-moving, nearing-expiry
For businesses running inventory as the operational core of a fully connected system — from purchase order to sales fulfilment to financial reporting.
Up to 2,000 active SKUs- Everything in Growth
- BOM and stock variation for assembly, kitting and configured products
- Made-to-order configuration management
- Full supply chain execution — procurement, inventory, sales and service
- Configurable finance integration — real-time or periodic
- Production module ready as adjacent capability
- Multi-location management at operational scale
Enterprise
For high-volume product businesses, multi-location operations, or organisations with specific deployment, integration, or data requirements. Unlimited SKUs. Custom attribute schemas. Private cloud or on-premise deployment available.
See live stock tracking in a real working environment.
The Cloudby demo includes a pre-configured inventory environment with active SKUs, serialised items, stock movements in progress and purchase orders in receiving. Explore the full stock lifecycle at your own pace — no signup required.