Payroll that runs correctly, every month, without the three-day ordeal.
EPF, SOCSO, EIS and PCB calculated for you. Year-end EA forms included.
Keep employee records and pay items in one place, generate the month’s payslips in one run, and review every one before anything is confirmed. The statutory files come out of the same run. Free for up to 3 employees, with no end date.
The last few days of every month should not feel like this.
For most small businesses, payroll is the same exercise every month. Open the salary spreadsheet. Check the latest EPF contribution table. Compute PCB manually or with a separate tool. Calculate proration for anyone who joined or resigned mid-month. Prepare the EPF file, the SOCSO file, the EIS file. Submit to three different portals. Generate payslips and send them one by one.
It is repetitive, high-stakes and unforgiving of errors. A wrong PCB deduction affects an employee’s tax position. A late EPF submission triggers a penalty. A proration mistake means a correction run next month.
The deeper problem is timing. Salary increments need to apply at exactly the right moment. New joiners need their first payslip prorated to their start date. Resignations need to be closed out correctly. When everything depends on someone making the right update on the right day, the process is only as reliable as last week’s calendar reminder.
From salary set-up to statutory submission: one connected process.
Payroll runs in two phases. Preparation builds and checks every payslip before anything is committed. Close-out turns the confirmed batch into the amounts to pay and the files to submit.
Preparation
Build, check and confirm every payslip before a single ringgit moves.
Employee records and pay items set up
Salary, allowances, deductions and statutory status, each with an effective date so changes apply on the right day automatically.
Payroll batch generated
Every payslip calculated in one action: basic salary, allowances, EPF, SOCSO, EIS, PCB and proration for joiners and leavers.
Draft payslips reviewed
Each employee’s payslip as a formatted preview. Net pay, deductions and contributions exactly as the employee will see them.
Adjustments made where needed
Any line on any draft payslip can be adjusted before confirmation. The admin has the final say on every number.
Batch confirmed
All payslips locked as a permanent record of the run.
Pay and Submit
The confirmed batch gives you what to pay and what to submit, without rework.
Statutory files generated
Submission files for EPF, PERKESO (SOCSO and EIS) and LHDN PCB, produced from the confirmed run.
Totals ready to pay
Salary totals and the amount owed to each statutory body, per run. Finance sees the totals, not who earns what.
Payslips issued
Every employee’s payslip comes from the same confirmed run, so what they receive matches what was submitted.
Year-end, already prepared
EA forms come from the confirmed payroll history, so year-end is a print, not a project.
Built for Malaysian businesses running payroll correctly, not just quickly.
Malaysian Statutory, Built In
EPF, SOCSO, EIS and PCB are calculated in every payroll run. Submission files for EPF, PERKESO and LHDN are generated from the confirmed batch, ready to upload without reformatting.
Salary Changes That Apply on Time
Every pay item is stored as a dated history, not a single current value. An increment effective on the 15th is entered when it is approved, weeks ahead if needed. When the batch runs, the new rate applies from exactly that date and the difference is prorated.
Draft Payslip Preview
Every batch produces a full set of draft payslips, formatted exactly as the employee will receive them. Review every one before confirming. If something looks wrong, fix it before any number becomes permanent.
Override on Any Line
Any value on a draft payslip can be adjusted before confirmation: a one-off deduction, a special allowance, a statutory edge case. The system calculates the default. The admin has the final word.
Salaries Stay Private
Access is split by role. HR sets up pay items without seeing payslip amounts, the payroll admin runs the batch, and finance sees per-run totals, never individual salaries.
Accurate Proration
New joiners, mid-month resignations and salary changes effective on any date are prorated to the exact days involved, including short tenures that span two periods. The first and last payslip reflect precisely what is owed.
More Than One Run a Month
Run a mid-month advance, a commission run after sales figures close, or an off-cycle settlement for a resignation. Each run is separate, clearly labelled, and does not disturb the main month-end batch.
Year-End EA Forms
EA forms are generated from the confirmed payroll history as permanent records. Once generated, a form reflects the payroll data at that point: later changes to employee details do not rewrite history.
For everyone responsible for getting payroll right.
You carry the full weight of getting it right
You process payroll every month and carry the weight of correct contributions, correct deductions and correct files submitted on time. Cloudby does the statutory calculation, so the monthly job becomes a review and a confirmation rather than a spreadsheet exercise.
You manage the detail
Salary changes, new joiners, resignations, one-off payments. Enter changes ahead with effective dates, review every payslip before confirmation and adjust any figure that needs it. The system does the calculation. You keep control of the output.
Your part in payroll is the payment
You need to know what to pay and to whom: the salary total and the amount for each statutory body. You get exactly that, per run, without seeing individual salaries.
Free for up to 3 employees. Pay as your team grows.
Payroll is a solution of its own. Every tier includes EPF, SOCSO, EIS and PCB, the submission files and year-end EA forms. Tiers differ by how many employees you pay and how many payroll runs you need a month. Employees do not need a login; users are the people who run payroll. Prices are RM per month, billed monthly.
- Up to 3 employees
- 1 payroll run a month
- 3 users
- Up to 10 employees
- 2 payroll runs a month
- 5 users
- Up to 50 employees
- 10 payroll runs a month
- 5 users
- Up to 500 employees
- 50 payroll runs a month
- 20 users
The Free tier is free with no end date. It is not a trial. Upgrade any time and your data stays where it is. Setup is quoted by your Setup Partner. Fixed scope, one-time.
Want payroll and your full accounts, sales, purchasing and inventory in one plan? Business Pro includes Malaysian payroll with HR.
See a complete Malaysian payroll cycle in a real working environment.
The Cloudby demo includes a pre-configured payroll environment with active employees, a generated batch in draft review, and statutory files ready for export. Explore the full process at your own pace: no signup required.